Another alternative to the Create-A-Book Hospital Book Program is working with the hospital auxiliary. This cooperative group of volunteers is responsible for organizing fund raisers or special projects involving the hospital. They may be approachable for a fund raiser using the baby books. Also contact the head of the OB/GYN ward for fund raising needs and agendas. In this case, the families will buy the books from catalogs or brochures that are distributed directly to the parents. The auxiliary will get part of the sale.
- Set up an appointment with the auxiliary president or chairperson. This may be the head of volunteer community services. Bring samples of the books and brochures with you to make a presentation. Provide fund raising ideas and back up your fact with any articles you have about past successes.
- Determine how much you will charge the families for the books, and how much the auxiliary will earn from each book.
- Tell them they can insert the baby brochure in the gift packs that new parents take home. If the parents wish to purchase the book, they can send a check and a completed order form back to the auxiliary or directly to you.
- Members of the auxiliary might be able to visit each patient room to room with an actual sticker books and get some exposure for the books. Taking the time to make a personal presentation may increase response. Also they can help the new parents fill out the mail back card and collect them. The volunteers need to be very familiar with the product and explain to the patient how much of the cost is donated to the auxiliary and what the moneys collected will be used for.
- Depending on the book they choose, a display can be set up and maintained in the hospital gift shop. You can make a sample Create-A-Book and place it on a single book display with a brochure holder full of brochures.
If the auxiliary is interested in implementing a fund raising program, determine how much they will receive and how much you will make per book.
Set up a billing system. Volunteer organization usually do not require a contract. But for tax purposes, you will need to provide at least a letter of understanding which outlines how and when you will be paid.